As you can imagine, we are having to postpone a mass of weddings and events at this time. We know this pandemic is tough on you as well and we want to express our sincerest empathy for the stress and difficulty you may be experiencing. Therefore, our goal is to be as accommodating as possible while protecting our sustainability of our small family owned business.
*Retainer &/or payments WILL transfer over to new date, given:
- Oct-Nov & Jan-April: $0
- May -Sept & Dec (Mon-Thur): $0
- May -Sept & Dec (Fri-Sun): $500
(if event was NOT originally on a Saturday, but re-books on a Saturday: +$200)
"Neither party to this agreement shall be liable for failing to perform or delay of performance, if delay is caused by circumstances or events outside their reasonable control, which shall include but not be limited to industrial action, acts of God, terrorism, civil commotion, Medical Emergency, etc... When possible, Paradox Productions will have first right to replace a DJ and/or performer to fulfill the original agreement. Paradox will diligently attempt to acquire a replacement DJ or performer who will possess skills and experience equivalent to the person/people originally assigned.. If event is canceled due to the above stated, Paradox and/or client shall reschedule for an agreed upon date in the future."
Therefore, Paradox Productions agrees to postponements due to COVID-19 government restrictions affecting the original date booked. However outright cancellation would be a personal choice and would result in the terms agreed to in the original contract (page 2 of your invoice within your online DJ account). Paradox also agrees to NO ADDITIONAL CHARGE for postponements to a date in which your original DJ is available and is between the months of Oct-Nov & Jan-April. To postpone to a date outside of this time frame and/or if your original DJ is not available, please reference the "Postponement Policy" above.
Please understand that these are uncharted waters for all of us and the events industry has been hit catastrophically hard by the government mandated economic shutdown. Most event professionals are self employed and many are not receiving government assistance despite the federal CARES act... meaning little to no revenue/payroll since early March 2020. Not only are we out of work this year, but we are losing the opportunity to seek new clients and business in 2021 due to the mass of postponements. We ask for your grace and consideration during this time and we empathetically offer the same for our clients. We are all experiencing hardship, which means we must band together in the shared burden of the cost to reschedule.
Thank you for understanding and for working with us to find the most viable solution for all parties affected by this unfortunate circumstance.... Just imagine how OFF THE HOOK your event will be when we all get out of quarantine! Cheers to better days ahead and we look forward to celebrating with you soon.
Reach Out To Your Guests In Advance
Contact invited guests and forgive their absence in advance if they are not feeling well on the day of, or days leading up to the event, as many people feel obligated to attend a wedding for which they received an invitation.
Along with this greeters could be set up at the entrance to the venue, using non-contact infrared thermometers to test arriving guests for fever. Or likewise ask all guests to voluntarily check their temperature one hour or less before arriving at the venue and either write their temperature down, or take a picture with their phone of their thermometer and have greeters verify as they enter. This is more of an honor system way of going about it, but most will try their best to comply given the situation.
For Those Who Can Not Attend In Person
Offer a method of live casting the event for guests who either weren’t feeling well, or are at-risk or immunodeficient. Facebook live usually works great, as long as the device that is casting the stream is not so close to a speaker that it can very clearly hear the music, then you risk shutdown by the copyright enforcers.
Regarding the Meal
If the dinner is to be buffet style, recommend to the bride that she inquire to the catering company, or venue manager about employing servers to man all the buffet stations, thereby eliminating the guests need to put their hands on communal utensils used to plate their food, this will practically eliminate any hand to item to hand transmission. Alternatively ask your catering staff to serve a plated meal to each guest.
Instead of having reusable crystal or glass stemware, to instead invest in plastic disposable champagne flutes or wine glasses, and inform the bartender that there is a one serving per one glass policy. Once a guest has finished their glass they must throw it away, and on return trips to the bar the bartender will furnish a new disposable glass. This will greatly reduce the chances of the mouth of a wine bottle or champagne bottle coming into contact with the lip of a guest’s glass during pouring, possibly contaminating a communal wine vessel.
Regarding Toasts and Speeches
Sixth, regards any toasts / speeches that require the use of a microphone. Multiple people should not be touching the same mic. Place one mic on a stand and let everyone speak into it rather than hold it. Ask your DJ if they can provide disposable microphone covers and use clorox wipes to disinfect the microphone handle.
If you have guests that are unable to attend due to travel or health related issues, have them record their toast before your wedding and ask your DJ and/or venue if they have means for you to play their video toast at your wedding.
If You’re Having a Photo booth…
Those who have a photo booth at their wedding should refrain from having everyone touch the screen. Have one photo booth attendant hit all buttons. Furthermore, props, hats, etc.. should not be used even if disinfected before or during the event. Instead, order disposable props from amazon like THESE.
We Can Still Have a Dance Party!
Ask your DJ to use "gaff" tape on the dance floor to section off squares as visual distancing guidance while your guests are "cutting a rug."
What If We Have to Wear Masks?
Embrace the circumstances. Much like marriage we must adjust and adapt to maintain the peace and happiness our ourselves and our loved ones. While you may dislike the idea of face masks in your wedding photos, just imagine the fun stories you will tell your children and grandchildren as you reminisce over your wedding pictures.
Have fun! Order some custom face covers with you name(s) printed on them and/or bottles of hand sanitizer dressed in mini bride/groom outfits.
We salute the backbone of America. United we stand. We are in this together and will get through this together.